Share a Presentation Using Deck
Updated a few minutes ago
Deck Share provides a streamlined workflow for preparing and sharing presentations directly from PowerPoint. It allows users to select the output format, specify the content to include, and apply additional sharing options before generating the final file.
Open Share
- 1.Open the PowerPoint presentation you want to share.
- 2.Go to the Deck tab.
- 3. In the Review & Share group, select Share.
- 4. The Share Presentation window opens with the available sharing options.
Share Presentation Window
The Share Presentation window provides the following sections:
- 1. Output Format: Select the required format: Presentation, PDF, Zip, or Link.
- 2. Selection: Choose Entire presentation or Selected slide(s).
- 3.File Name: Specify the output file name and save location. Use the Folder icon to select a different location.
- 4.Options: Apply additional settings based on the selected output format.
- 5.Save and Share: Generate and share the prepared presentation.
Share a Presentation
Use Share in Deck to prepare and distribute a presentation directly from PowerPoint. Select the required output format, content, and sharing options before generating the final version.
- 1. Open the presentation, in the Deck tab select Review & Share.
- 2. In the share window, select the required Output Format: Presentation, PDF, Zip, or Link.
- 3. Under Selection, choose Entire presentation or Selected slide(s).
- 4. Enter the File Name and specify the save location.
- 5. Configure the required Options based on the selected output format. See below.
- 6. Select Save or Share to generate and share the presentation.
Tip — To share only specific slides, select the required slide(s) from the PowerPoint thumbnail pane before opening Share.
Sharing Options
Tip — The Options section allows users to customize the presentation before sharing. Selecting these options is optional and can help prepare tailored versions for internal or external audiences.
- Refresh: Updates linked content, including divider slides, Table of Contents, reminder shapes, and cross-references.
- Remove cross-reference links: Removes internal cross-reference links from the presentation.
- Remove notes and comments: Removes presenter notes and comments before sharing.
- Remove animations and transitions: Removes animations and slide transitions for a simplified presentation.
- Break Excel links: Converts Excel-linked content to static values, removing links to the original Excel source.
- Remove document properties and personal information: Removes document properties and personal metadata from the presentation.
- Remove hidden slides and layouts: Removes hidden slides and unused layouts from the shared version.
Important — The generated presentation is attached to a new email in your default email application. Add the recipients, subject, and message, review the email, and select Share to send it.
